5 Key Ways MDM Software Optimizes Your IT Budget

MDM software addresses multiple pain points for organizations that deploy mobile devices or allow employees to use their own devices.

The software comes with a host of benefits; some of which are simplified device allocation, a significant reduction in administrative burden, and enhanced security, but for the IT department specifically, it can decrease costs significantly. 

In addition, a good MDM platform provides automated reporting so you can see how devices are performing and how they are being used by employees. Reporting allows you to create and analyze detailed usage reports about software, location, internet and device usage for enhanced resource management and optimized device usage across the organization.

As such, reporting and analysis helps IT departments cut costs, efficiently manage spending and minimize losses.

Here’s five ways how: 

#1: Requires Less IT Resources

Manually managing mobile devices is exceptionally time consuming and frustrating to your IT staff. 

As the company grows and the amount of mobile devices increases, managing them effectively becomes difficult and oftentimes impossible.  

MDM software simplifies device management by consolidating managerial tasks into one single, comprehensive platform, empowering IT staff with the tools and support they need to efficiently manage the organization’s devices.

The right MDM platform simplifies monitoring, tracking, staying on top of possible security vulnerabilities, allocating devices and deploying them. 

As such, IT employees become more productive and you won’t require as many resources to manage one of the greatest expenses of the business: mobility.

MDM software allows your team to monitor and manage portable devices from wherever they are, with just a few clicks.

#2: Impose Security Policies 

As businesses become more mobile, and more teams work remotely, data and device security is of primary concern. MDM software mitigates risk and prevents business disruption.

The business no longer needs to rely on employees performing any type of maintenance or update actions on devices, nor on IT staff running around trying to keep up with updates or recoveries. 

Instead, that is all managed centrally through the software, without your IT staff needing to actually physically possess devices.

One of the most cost-effective steps is to immediately establish protocols, including guidelines for acceptable use, what is not allowed, forbidden applications, and how to avoid dangerous activities while connected to the company’s internet, such as browsing certain websites, and so on.

#3: Optimize Data Usage 

Let’s imagine this scenario: a director receives a premium data package, but according to the usage report, she is not using the allocated data. However, another staff member does not have enough monthly data. Once the company notices this, they can adjust the allocated data in order to save costs.

Now, although the actual data consumption is not managed by MDM software, companies can optimize data by analyzing internet usage on each device, and then optimizing the allocation of data where necessary.

This is important because telecommunication contracts can be expensive, and a tweak here and there can help companies save a lot of money. 

For example, one company saved a huge amount by changing cellphone and internet plans that hadn’t been updated in years. In addition, from analyzing usage, you can determine whether there are more cost effective ways of doing things, such as utilizing VoIP for example.

#4: Retrieve Lost or Stolen Devices

According to Channel Pro Network, almost 5% of company phones are lost or stolen each year, 80% of the cost of a lost laptop is from data breach, and 52% of mobile devices are stolen from the workplace.

Not only is the cost of replacing the device a concern, but even more so,  information on the device getting into the wrong hands.

Samsung recommends that companies employ activities to make devices easier to find. Their suggestion includes utilizing the built-in device-finding features, as most devices can be located on a map using GPS. The most effective way of tracking devices is to use MDM software.

With an MDM, companies can remotely control highly sensitive data on mobile devices, provide user authentication, and wipe off information from any device that is lost or stolen, or even block the device from being used. The software can also be used to keep devices up-to-date with software patches that can fix known security vulnerabilities. 

MDM software allows Administration to remotely protect sensitive information should a mobile device get lost or stolen.

#5: Stop Data Abuse

You’ll always get some staff members who abuse their data privileges. Some may watch movies, or access Facebook 15 times a day at work. 

MDM software will provide insights into who is using what applications, and you can restrict apps that use data but don’t add value to the company, or which are not used for business purposes.

For example, an employee in Marketing may require Facebook to do his job, but an employee in Accounting won’t. 

Instead of needing to wade through invoices to find out who is using what, simply manage internet usage through the platform.

In Summary

MDM software reduces a company’s IT budget by:

  • Decreasing administrative burden and requiring less people to manage devices.
  • Imposing security policies and having the ability to track devices remotely, saves the company from informational-theft implications.
  • MDM reporting helps IT optimize and effectively allocate data usage.
  • Retrieve lost or stolen devices or wipe sensitive information off a device.
  • Stop data abuse with reporting insights.

Author: Claire
Not just a writer, Claire specialises in increasing your website traffic and online sales through the use of smart, search engine optimised content that is targeted towards a certain audience. She specialises in compiling online content for SaaS, Telecoms, small business and marketing. Claire comes from a background in marketing and service operations analytics focusing on the customer experience.